procurement vacancies

Roving Procurement Officer at an International NGO

  • Job Type     Full Time
  • Qualification BA/BSc/HND
  • Experience 5 years
  • Location   Abuja
  • Job Field Logistics   Procurement / Store-Keeping

Position Summary:

The Roving Procurement Officer will support the procurement of goods and services required for a busy international development office under the project task order. S/He will be responsible for (1) ensuring that procurements and logistics operations are carried out strictly in accordance with the IDO policies, regulations and local law; (2) maintaining the complete documentation and filing system for all procurement including the proposal, evaluation reports, negotiation memorandums, award documents, relevant correspondence etc.; (3) serving as the point person related to any procurement of goods and services for the program either for direct use under the project task order, or as part of the in-kind grant of Direct Distribution of Goods and Services (DDGS) activity;  and (4) coordinating procurement actions with the program’s technical lead in order to ensure timely and satisfactory delivery of goods and services. This position will be based at the head office, located in Abuja, with program activities and expected to be carried out in the North Eastern states. Travel is expected.

Reporting & Supervision:

The Roving Procurement Officer reports to the Operations Manager.

Primary Responsibilities:

Primary responsibilities include but are not limited to the following:

  • Ensure that the procurement process strictly follows the International Development Organization rules and regulations.
  • Maintain a file system for procurements to allow for efficient documentation and process audits and maintain the privacy of grantees and vendors.
  • Maintain files, including: proposal, evaluation, award documents, official contracts and correspondence of all procurements, following policy and local law.
  • Assist with preparation of Terms of Reference and/or technical specifications for materials, goods, and services, for contracts, acquisitions, and procurements, in collaboration with the program team. Ensure presentation of sufficient selection that meets requirements of quality assurance, delivery, and transparency.
  • Work with vendors of goods and services to ensure quality.
  • Assist with invitations to potential vendors to compete offers for the purchase of goods or services including under grants, either through direct, bid invitation, or other mechanism that ensures high standards of transparency.
  • Participate in evaluation committees for proposals submitted by the various vendors, according to the solicited terms of reference and regulations.
  • Process procurements according to rules and regulations.
  • Maintain strict control of budgets, and financial expenditures.
  • Coordinate delivery logistics with program team and/or grantees to obtain the required permits including, such as delivery receipts.
  • Coordinate transportation, permits, authorizations, insurance, loading and unloading of goods/materials, and financial allocation of related expenses under grants.
  • Prepare requests for quotations, negotiate, conduct analysis, and recommend vendors for delivery of goods and materials to grantees.
  • Communicate all delivery schedules corresponding to grant and operations procurements, including the projection of related expenses.
  • Verify deliveries are complete and timely.
  • Perform other tasks, as assigned.

Qualifications:

  • University degree in related field is required.
  • Minimum of 5 years of relevant work experience.
  • Experience working in IDO funded programs
  • Strong knowledge of donor procurement rules and regulations.
  • Demonstrated ability to solve challenging and complicated logistical issues.
  • Experience with budgeting and cost analysis.
  • Strong ability to use and develop management and tracking systems.
  • Strong communication skills.
  • Proficiency at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
  • Ability to work under pressure and efficiently handle multiple tasks
  • Ability to work under own initiative or as a part of a team
  • Experience of working in a conflict environment is a plus.
  • Fluency in oral and written English is required.
  • Fluency in one or more of the local state languages in the North Eastern part of Nigeria is required

Method of Application

Interested applicants for this position MUST submit the following documents by 23rd December, 2015:

  • A current resume or curriculum vitae (CV) listing all job responsibilities AND
  • A cover letter.

Please reference the job title and location on the cover letter and resume or CV.

Alternatively, Please Submit Applications to:

PO Box # 20350
ATTN: Human Resources Office
Abuja FCT, Nigeria.

Or to the following e-mail address: nigeria_recruitment@neri-nigeria.com

Only short-listed candidates will be contacted.

 

Procurement Specialist at Deloitte

  • Job Type    Full Time
  • Qualification BA/BSc/HND
  • Experience 5 years
  • Job Field Logistics   Procurement / Store-Keeping

Background and Justification
The Abidjan-Lagos Corridor Organization (ALCO) is sub regional intergovernmental organization which was established in 2002 with the mission of reducing HIV impact on interregional trade in West Africa. In fact, in view of the increase of migrations on main roads and fostering economic growth, the Heads of States of member countries namely the Ivory Coast, Ghana, Togo, Benin and Nigeria put in place this organization to facilitate road transit and transport as well as the development and implementation of a sub regional HIV/AIDS response.

During its first ten (10) years of service provision, ALCO largely contributed to the improvement of border posts environment and hospital infrastructures from Abidjan to Lagos, STIS and AIDS treatment, as well as the reduction of travelers’ transit time.

Within the framework of the New Funding Mechanism, the Global Fund (GF)grant allocated to ALCO took new directions. This grant focuses on a gradual transition of HIV prevention services to national programs and a reposition of interventions toward strengthening community system as well as the defense of human rights. The grant covers the period from 2016 to2018.

Aware of the challenges in the framework of the implementation of this grant, ALCO undertook actions in order to efficiently manage the resources which will be made available in the framework of this funding. To this effect, ALCO is recruiting a Procurement Specialist who will be based at ALCO’s headquarters in Cotonou/Benin.

Description of Duties

  • Under the supervision of the Administrative and Financial Manager, the Procurement Specialist will work in close collaboration with ALCO’s Experts (Health, logistics, Monitoring Evaluation, finance etc.)

He will be particularly carry out the following duties:

  • Develop the specifications of contracts to be awarded in the framework of GF project
  • Participate in the whole procurement process from the opening of tenders to the conclusion of contracts
  • Monitor the implementation of contracts;
  • Develop appropriate supply procedures according to the standards of Global Fund, the World Bank, and other potential partners
  • Update procurement plans;
  • Ensure proper receipt of goods and monthly reports;
  • Inspect and submit to the Executive Secretary (for approval) performance contracts and contracts award letters
  • Supervise and coordinate the preparation of periodic reports related to procurement
  • Check and submit for the approval of the Executive Secretary bids opening reports as well as offers analysis reports;
  • Prepare resupply requests; and both national and international calls for tenders. Ensure deadlines of various steps of the call for tenders. Create tenders evaluation committees. Participate in the evaluations of tenders and draft reports accordingly.
  • Develop in collaboration with concerned colleagues the terms of reference for experts in short terms, and prepare contracts to be submitted to the ES appreciation
  • Ensure that all procurement related documentations are available and comply with the requirements of GF and development partners;
  • Draft required contracts and reports for the approval of the ES; assess the performance of suppliers and intermediate procurement partners.
  • Must have good communication and drafting skills.
  • Must have good control of ALCO working languages (English and French) and excellent computer skills

Required Profile and Competence

  • Must hold a graduate degree in Management, Business Law or any other related field of education
  • Must have additional training in Procurement
  • Must have proven five (05) years professional experience in a similar post ;
  • Must have at least 3 years experience in a project funded by a partner in development; prior experience in a management unit of Global Fund is an asset
  • Must have very good computer skills (Word, Excel, PowerPoint, etc.)
  • Must have good drafting and communication skills
  • Must have excellent French skills and good command of English
  • Must be a national of one of the five countries of the Abidjan-Lagos Corridor
  • Must be able to work under pressure and have team spirit and initiative.
  • Must be able to establish and maintain effective working relationships with colleagues

Method of Application

Interested and qualified candidates should send a Curriculum Vitae, a letter of motivation, a copy of their degrees, three professional references and their expected salary range to: ci.recruitment@deloitte.com

Note:

 

 

Procurement Section Leader / Vendor Management Specialists at Saipem Contracting Nigeria Limited 

DETAILS

Saipem Contracting Nigeria Limited, is a global leader in the Engineering, Procurement, Construction & Installation businesses, with a strong bias towards oil & gas-related activities in remote areas We excel in the provisioning of engineering, procurement, project management and construction services, with distinctive skills and capabilities in the design and execution of large-scale offshore and onshore projects

We are recruiting to fill the position below:

Job Title: Procurement Section Leader / Vendor Management Specialist

Reference Code: PVMS
Location: Nigeria

Responsibilities/Requirements

  • Define/approve bidder list taking into account project and operating requirements, market knowledge and other possible internal needs.
  • Supervise commercial/economic negotiation
  • Support and coordinate procurement processes on a day-to-day basis.
  • Promote market price surveys and lead in defining benchmarks
  • Check the technical documentation received with the Purchase Requisition and Technical evaluation
  • Support the Buyer during feedback activities
  • Perform qualification of suppliers of goods and services, guaranteeing that the needed requirements are fulfilled in terms of technical competence, financial strength, organization, quality and safety, risk management, social responsibility
  • Support the management of Vendor Data Base and Corporate commodity tree

Qualification and Experience

  • A degree in Engineering with at least 5 years of working experience in a construction outfit.

Application Closing Date
22nd December, 2015

How to Apply
Interested and qualified candidates should send their applications and resume to: recruitment.scnl@saipem.com using the job reference code as email subject. (E.g. Procurement Section Leader / Vendor Management Specialist-PVMS)

 

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