Kwara State Public-Private Partnership Bureau
Kwara State Ministry of Tertiary Education
Request for Partnership Proposals (RFP) for the Financing and Construction of 3 (Three) New College Campuses for the Kwara State University (KWASU)
The Kwara State University (KWASU) is a State-owned institution with over 10 Colleges in its network. It focuses on the delivery of education that is driven by service to community, advancement of practical and value-adding knowledge, and entrepreneurship.
In furtherance of its purpose and vision, three additional colleges to expand the offerings of the KWASU network of colleges are to be established as per the planned modular capital investment approach for the University.
ILESA-BARUBA CAMPUS, KWARA STATE
The proposed campus will play a critical role in the long term strategy for innovation and local contributions to the diversification and revitalization of strategic economic sectors, with comprehensive commercial benefits along the various commodity value chains.
OSI CAMPUS, KWARA STATE
The College is a natural complement to the current academic offerings of KWASU. It aims to add robustness to the sustainability of the existing faculty offerings and fill the yearnings of prospective and current students nationwide.
POSTGRADUATE CAMPUS, ILORIN, KWARA STATE
The School is to focus on community development, building on the successes of University’s award-winning Centre for Entrepreneurship, to produce global business leaders with an understanding of the local developmental context and possibilities therein.
The 3 (three) colleges will be taken as one project.
(2) ABOUT KWSG PPP PROGRAM FOR CAPITAL EXPENDITURE AND THE KWARA STATE INFRASTRUCTURE TRUST FUND
In 2014, a thorough infrastructure review and valuation of gaps as well as a review of the available financing options was conducted by the Kwara State Government It became clear at the end of the exercise that innovative models for capital investments in infrastructure for sustainable and balanced development is required to close the current gaps and prepare for a future of growing demands and evolving sophistication of needs.
In June 2015, the KWSG PPP Program and the implementing agency, the KP3 Bureau, were both created and approved by Law. This specific infrastructure investment program has been so designed to create a strong and sound legal, operational and financial environment for confident collaboration with the private sector to execute the comprehensive pipeline of infrastructure projects across social and commercial spectra.
Also embedded in the 2015 Kwara PPP law is the Kwara State Infrastructure Fund (“InfraFund Kwara” or “IF-K”) which is the financing methodology to sustain these infrastructure partnerships.
Being a fund dedicated for infrastructure project implementation, the IF-K is backed and ring-fenced by several levels of legal and operational obligations that in combination, effectively mitigate almost 100% of financial risks from the perspectives of both the KWSG and the private partner. This will be achieved by the Trustee to the Fond who will be responsible for the daily and long-term management of the fund, ensuring that all contractual obligations of KWSG are met and for maintaining high responsiveness to private sector preferences, market shifts, and other financial considerations that impact the fund.
For more details on the IF-K, KWSG PPP program, and guidelines on assessing the eligibility criteria for PPP projects for Kwara State Government’s purposes, please visit http://www.kwarappp.gov.ng .
(3) KWASU COLLEGES – PPP PROJECT SCOPE
The Kwara State Government (KWSG), via its KP3 Bureau, now invites interested private parties to submit their technical and financial propositions in response to this RFP (Request for Proposals), based on a Public Private Partnership Model, for the delivery of the new KWASU Colleges.
The PPP model for this project is Finance-Build-Lease Back. Through it, the successful partner or consortium will collaborate with the State and KWASU through alternative asset financing methods to successfully deliver the 3 (three) new Colleges for KWASU. The building designs for the Colleges have been concluded and the preferred partner will be expected to build as purposed and designed and at a cost not exceeding the reserved cost by the Government.
The partnership contract is intended to last NO MORE THAN 5 YEARS; with the first 12-18 months being the construction period, and the remainder of the contract term for pre-agreed lease payback payments during which time the quality of the project partner’s work will be clearly evident.
The following describes the respective roles of KWSG, KWASU and the appointed project partner.
(1) Private Partner signs project contract with KWSG
(2) Private Partner finances & builds the 3 colleges for eventual transfer to KWASU
(3) IF-K guarantied timely payments of lease amount
(4) Progressive equity ownership transfer to KWASU with each lease payment
The following is a further description of each of the key components of the project methodology. This relationship will be backed by a contract between the relevant parties that will clearly spell out the roles and obligations of each party, critical dates and a comprehensive payment schedule (with amounts and dates for each payment), all of which will be enforceable for full protection for the parties and their respective interests.
(3.1) Final Contract (Review, Negotiations & Agreement)
After extensive negotiations, KWSG, KWASU. the private partner/consortium, and Trustee will all have had an input in the final contract. This contract will set the roles of each party, guide performance expectations, and protect the interests of all parties involved.
The successful bidder will be responsible for raising adequate financing with which to construct the three college campuses. The financing which must be raised solely by the private partner/consortium may be debt or equity. This means that no KWSG or KWASU funding will constitute any portion of the capital invested at project commencement. All debt will be solely the project partner’s liability.
The building designs for She Colleges have been concluded and will be shared with partners/consortium that have properly indicated their interest by the deadline indicated below (see Section 4). The successful private partner will be solely responsible for the construction of all assets as agreed.
(3.4) Lease Buck
Once it has been established that the project has reached a major level of completion, KWSG will commence Quarterly Lease Back Payments to the private partner. To be clear, these quarterly lease back payments will be triggered by a certificate of completion by a project assessor confirming that 50% of the Expected Physical Assets on all three Campuses have been delivered.
The quarterly lease back payments will be on a cost-plus basis such that they cover all the project costs borne by the project partner. They are in effect Equity Buy-Back of the Assets (College campuses). Until such a time as the total agreed amount is paid back by the KWSG, the assets will remain the properly of the project partner.
KWSG’s quarterly lease back payments are guaranteed by the IF-K. Upon further discussions and negotiations, bidders will be provided with ample details and insight into the machinations of the IF-K and how it protects the private partner’s financial interests.
(4) INDICATION OF INTEREST TO BID
All potential bidders are required to send in a complete indication of interest to the KP3 Bureau by Friday 30th September, 2016. In the following format:
(i) Email to email@example.com , with subject “KWASU Colleges RFP Bid”.
(ii) In the email, clear statement of interest to participate in the bid.
(iii) Request for the designs of the Colleges and any other available information, and
(iv) Proof of payment of bidding fee (see Section 5).
Without proof of this bidding fee, neither the current designs for the College campuses nor the details on IF-K can be shared with the interested parties.
(5) BIDDING FEE
The bidding for this project is ₦500,000.00 (Five Hundred Thousand Naira only), payable as follows:
Payee: Kwara State Government – KWASU Colleges PPP Project
Bank Name: Guaranty Trust Bank
Account Number: 0199648356
All bidders are advised and highly encouraged to review the expectations carefully, The Bidding Fee is Non-Negotiable and Non-Refundable. Any Proposal without Proof of this payment will be disregarded.
(6) HOW TO SUBMIT PROPOSALS & DEADLINE
All bidders will be given the opportunity to comment on the designs presented to them prior to final negotiations and agreement signing. Fully detailed final proposal must be submitted by the deadline date to the Ministry of Tertiary Education. A confirmation of submission must then be forwarded to the KP3 Bureau.
Please note that the proposal must at least include the following information that clearly demonstrates eligibility for partnership with the KWSG and a clear understanding of the project concept:
(i) About the consortium
(ii) Letter of interest and capacity with proof of financing from bidder’s financiers
(iii) Indicative construction plan
(iv) References and details of similar projects undertaken
The Deadline for Submission of the Full Proposal is 5pm on Friday 14th October, 2016.
(7) RFVIEW OF SUBMISSIONS
The winning solution will be one that demonstrates the partner’s capacity to:
(i) Finance the entire project value without mobilization or any form of deposit from KWSG.
(ii) Carry out the project as per agreed designs
(iii) Deliver assets that are quality and cost-effective, and
(iv) Successfully conclude the project on time (construction period of no more than 24 months).
The Ministry of Tertiary Education, with the assistance of the KP3 Bureau shall review all submissions on the basis of the evaluation factors (which are publicly available on the websitewww.kwarappp.gov.ng/how_to_partner.html and will provide further details to shortlisted respondents in the course of advancing through the PPP Project Lifecycle and procurement process.
The KWSG, reserves the right to reject any and all proposals received, for any reason, at its own discretion, payment of the bidding fee notwithstanding.
Where it is deemed necessary or should it desire to do so, the KWSG may provide updates to respondents at its own convenience.
Similarly, prior to any final contract, the KWSG may terminate the entire project, for any reason, at its own discretion.
All costs incurred by respondents at all times in this bidding process and interactions with the KWSG/Ministry of Tertiary Education or the KP3 Bureau for the purpose of this Project, shall be solely on bidder’s account.
Kwara State Ministry of Tertiary Education
Kwara State Public Private Partnership (KP3) Bureau
National Commission for Mass Literacy Adult and Non-Formal Education
Plot 1641, Bade Close, Off Ubiaja Crescent, P.M.B. 295 Garki, Abuja
Invitation for Technical and Financial Tenders
The National Commission for Mass Literacy, Adult and Non-Formal Education (NMEC) intends to engage the services of interested suitably qualified, reliable and competent companies/bidders with good track record for the execution of the under listed projects under the 2016 Federal Government Appropriation.
2.0 DESCRIPTION OF THE PROJECTS A. GOODS
LOT NUMBER: NMEC/GOODS/001: Procurement of Skill Acquisition Materials (Women and Girl Child Education – Fashion Designing (TENDER FEES: ₦10,000.00)
LOT NUMBER: NMEC/GOODS/002: Procurement of Skill Acquisition Materials (Women and Girl Child Education – Home Economics (TENDER FEES: ₦10,000.00)
LOT NUMBER: NMEC/GOODS/003: Procurement of Skill Acquisition Materials (Women and Girl Child Education – Cosmetology and Beauty Therapy (TENDER FEES: ₦10,000.00)
LOT NUMBER: NMEC/GOODS/004: Procurement of Literacy by Radio/TV Handset with SD cards (TENDER FEES: ₦10,000.00)
LOT NUMBER: NMEC/GOODS/005: Procurement of Office Equipment (ICT) (TENDER FEES: ₦10,000.00)
LOT NUMBER: NMEC/GOODS/006: Procurement of Skill Acquisition Materials (Women and Girl Child Education – Fashion Designing (TENDER FEES: ₦10,000.00)
LOT NUMBER: NMEC/GOODS/007: Procurement of Office Equipment (Furniture) (TENDER FEES: ₦10,000.00)
LOT NUMBER: NMEC/GOODS/008: Purchase of Project Monitoring Vehicle (TENDER FEES: ₦10,000.00)
3.0 SCOPE OF WORK FOR THE PROJECTS
The scope of all the projects are detailed in the bill of quantities and term of reference in the bidding documents which shall be issued to all prospective bidders.
4.0 MANDATORY ELIGIBILITY REQUIREMENTS
(i.) Certificate of Incorporation with Corporate Affairs Commission (CAC) with certified true copies of Articles and Memorandum of Association
(ii.) Evidence of Company’s Current Tax Clearance Certificate for the last three (3) years (2013 – 2015)
(iii.) Audited Account of the Company for the last three (3) years (2013 – 2015) duly endorsed by a firm of Chartered Accountant
(iv.) Evidence of Current Pension Clearance Certificate in compliance with the Amended Pencom Reform Act 2014
(v.) Evidence of Registration on the National Database of Contractors, Consultants and Service Providers by inclusion of Interim Registration Report (IRR) issued by the Bureau of Public Procurement (BPP)
(vi.) Evidence of compliance certificate with Industrial Training Fund (ITF) Act No. 19 of 2011
(vii.) Evidence of compliance certificate with National Social Insurance Trust Fund (NSITF)
(viii.) Evidence of Financial capacity to execute the job; letter of commitment to provide funding from a bank or bank statement for the last months
(ix.) Evidence of manufacturers Authorization (Applicable to ICT Equipment and Radio/TV Handset) only
(x.) Verifiable evidence of similar past jobs executed with proofs (award letters, job completion certificates etc.)
(xi.) Detailed company’s profile with relevant information concerning contact person telephone number and e-mail of the company representative
(xii.) A current sworn court affidavit disclosing that:
(a.) The company is not in receivership, insolvent or bankrupt
(b.) The company does not have any Director who has been convicted by any court in Nigeria or any other country for criminal offence in relation to fraud or financial impropriety
(c.) There is no officer of the relevant committees of NMEC or BPP who is a former or present Director, Shareholder or has any pecuniary interest in the bidder
(d.) That all the documents submitted for the pre-qualification are true and correct in all particulars
5.0 COLLECTION OF TENDER DOCUMENTS
Interested and qualified bidders are to collect bid documents from Procurement Unit, 2nd Floor, National Commission for Mass Literacy, Adult and Non-Formal Education Headquarters, Abuja upon the presentation of evidence of payment of Non-Refundable tender fee of ₦10,000.00 per lot and not more than one (1) lot per bidders IFO Mass Literacy Commission using the Central Bank of Nigeria (CBN) Payment account number as follows:
Account Name: National Commission for Mass Literacy
Account Number: 0020158461022
Bank: Remita Platform through any commercial bank in Nigeria
6.0 SUBMISSION OF TENDER DOCUMENTS
The technical/financial requirements should be sealed in a separate envelope and clearly marked “TECHNICAL BID” while the financial bid should be in another separate envelope, sealed and clearly marked “FINANCIAL BID”. The technical documents should have Original clear copy and two (2) clear photocopies arranged serially as listed in the requirement above.
All documents should be in ring biding. Both envelopes should be sealed and placed in the third bigger envelope addressed with the appropriate Project Title and Lot No. at the top right hand corner on one side and the bidders company name on the other side and addressed to the address below not later than 12noon on 27th of October, 2016.
Tenders Board National Commission for Mass Literacy ,
Plot 1641 Bade Close, Off Ubiaja Crescent,
Garki II, Abuja.
The tender document (ring binded) should be deposited in the Tamper Proof Box at the conference room, 1st floor National Commission for Mass Literacy, Adult and Non-Formal Education Headquarters, Abuja upon registration for submission in the tender register on the second floor procurement office same building.
7.0 OPENING OF BIDS
Opening of bids will take place at 12.00noon on the same date as stated above at the Conference Room, 1st Floor National Commission for Mass Literacy, Plot 1641 Bade Close, Off Ubiaja Crescent, Garki II, Abuja.
8.0 ADDITIONAL INFORMATION
(a.) The Commission will not be responsible for any cost/expenses incurred by any interested party (ies) in connection with any response to this invitation and or the preparation or submission in response to any inquiry.
(b.) Please note that this advertisement shall not be construed as a commitment on the part of the Commission to award any or all the above listed projects.
(c.) Late submission of bids will be rejected.
(d.) Only firms that comply with mandatory requirements will be considered.
(e.) NMEC reserves the right to verify any claim(s) made by any of the bidders.
(f.) All bids must be paginated and arranged as in order of sequence listed under eligibility criteria. All companies will be assessed strictly on proofs of documents submitted to back up their claims.
(g.) All bidders/representatives, relevant civil societies and the general public are invited to attend the exercise.
(h.) Due diligence exercise shall be conducted to verify all claims made by bidders.
Jigawa State Government
State Universal Basic Education Board (SUBEB)
(No. 3 Olusegun Obasanjo Way, Dutse)
Invitation to Tender
(Technical and Financial)
(1.) The Jigawa State Universal Basic Education Board (SUBEB), Dutse invites tenders from interested bidders to participate in the procurement of Works and Goods under the SUBEB/UBEC 2nd, 3rd, 4th Quarter, 2014 intervention Projects.
(2.) The projects comprises of New Classroom Constructions, Renovation of Classrooms, Supply and Distribution of teachers, pupils’ furniture for ECCDE, Primary and JSS across the state.
(3.) The total packages of the projects are 86 lots. Lots 1 – 81 are construction and renovation of classrooms across the state, while Lots 82 – 86 are for the procurement of teacher, pupil, ECCDE and JSS furniture.
(4.) Interested bidders must provide the following as minimum requirement for technical qualification.
(i.) Evidence of Advertisements/invitation for pre-qualification
(ii.) Pre-qualification documents which includes;
• Evidence of Incorporation/business name registration
• Certified true copy of Memorandum and Articles of Association
• Registration with State Works Registration Board
• Company Audited Account for the last one year
• Tax Clearance for the last three years
• Evidence of financial capacity and banking support
• Technical qualification and experience of key personnel
• Evidence of similar projects executed (at least three)
• List of equipment and technical capacity
• Annual turn over
• VAT registration and evidence of past remittance
• Evidence of citizenship (individual/corporate) of Jigawa State
• Alternative Bids are not permitted
Submission of Bids must be received in sealed envelopes to be delivered by hand or registered mail,not later than 3rd October, 2016.
All bids should be addressed to the Secretary Tender Committee, State Universal Basic Education, No. 3 Olusegun Obasanjo Way, Dutse, Jigawa State.
Note that Bid opening shall be performed on Monday, 3rd October, 2016 by 12:00 noon at SUBEB Board Room, Dutse Jigawa State, in the presence of bidders or their representatives.
The Jigawa State Universal Basic Education Board reserves the right to reject late submissions.
A complete set of bidding documents in English may be purchased by interested bidders on submission of written application to the address above and upon a payment of a non-refundable fee of twenty thousand naira only (₦20,000.00).
Financial Bids will not be assessed for failure to meet Technical requirement.
(iii.) Letter of invitation to Bid
(iv.) Bid document copy
(v.) Bid return sheet (duly signed by all bidders)
(vi.) Bid Evaluation report
(vii.) Evidence of approval/selective by management Bid Bond
(viii.) A sworn affidavit certifying as follows;
• That the documents submitted for the prequalification exercises are not only genuine but correct.
• That none of the directors of the company has been convicted by any court of law.
• That none of the officers of Jigawa State Local Government is a present or former director of the company.
Federal Polytechnic, Oko
Subject: Invitation for Prequalification Exercise
Year 2016 Capital Project
This is to invite interested and reputable persons or contractors to indicate interest in the Pre-qualification exercise for the under-listed projects under the Year 2016 capital project.
(B) Scope of Work
Lot 1 Supply and installation of 20Nr Desktop 405GI MT A4-5000D5S25EA/4GBRAM/W8 1dgw7p4/1yw/USBKBD
Lot 2 Supply and installation of 20Nr. Corei3 laptop, 52GHz 500, 8GB Back Light Touch 13inches Screen win 10 convertible
Lot 3 Supply and installation of 20Nr 2HP Split Unit Air-conditioner complete with all accessories
Lot 4 Procurement and installation of 200Nr locally fabricated double sided four in one computer tables with chairs measuring 1.5m length, 1.2m width, 1.35m height and revolving chairs
Lot 5 Supply and installation of 20Nr wooden executive table with three drawers on each side measuring 1.6m length x 900mm width x 800mm high and executive armed Chairs padded with black coloured leather.
Lot 6 Supply and installation of 20 Nr office fridge 600mm width x 1.2m high with eggs rack shelves, vegetable room, freezer room, lock and key, interior light and external condenser.
Lot 7 Supply and installation of 20 Nr paper shredders with jam protection, auto shut off, super strong fast moving cutting blades, basket full indicator, manual reverse mode and thermal over load protection.
Lot 8 Supply and installation of 20 Nr computer printer PRO (black) with printing output up to 33ppm or more and memory 512mb.
Lot 9 Supply and installation of 50 Nr non-rechargeable ceiling fan with three blades, 220-240v, 50H2, 0.36 ±10% AMP, 270+10% RPM, 70 + 10%W, 230+10% M3/minute and single phase.
Lot 10 Supply and installation of 30 Nr steel file cabinet 1,8m height, 1,180m width, 390mm depth, Grey colour, 0.6mm thick, aluminium handles, normal key lock, electrostatic powder coating surface and loading detail of 467PCS/40HQ
Lot 11: Supply and installation of 30 Nr office copier type Desktop, 30CPM/PPM, paper size max A4, Min A6 with Network printing and scanning option 10base-T/150 Base -Tx) (TCP/IP) protocols resolution 600 x 600dpi, power consumption 1kw, memory speed (128mb).
Lot 12: Supply and installation of 40 Nr semi-executive wooden tables with three drawers on one side measuring 1.35m length, 700mm width, 800mm high with armless executive chair padded with black coloured leather.
(C) ELIGIBILITY REQUIREMENTS FOR BIDDING
Prospectively bidders should provide the under listed documents which are considered as key requirement along with their technical submission’s.
(1) Photocopies of Certificate of Incorporation with Corporate Affairs Commission (CAC)
(2) Company Audited Accounts for the past three years (2011, 2012, 2013)
(3) Current Tax Clearance Certificate.
(4) Company profile with details of key staff and equipment’s
(5) Evidence of financial capacity from a reputable bank
(6) Evidence of previous similar assignment’s with relevant evidence of successful completion.
(7) Evidence of valid current ITF certificate of compliance
(8) Evidence of valid current PENCOM certificate of compliance
(9) Annual turnover of company
(10) Evidence of registration on the national database of contractors, consultants and service providers from BPP
(D) SUBMISSION OF BID DOCUMENTS
All prospective bidders must comply with the following conditions:
(1) Bid documents containing full specification etc. are to be obtained from the Office of Director, Physical Planning Unit (2nd FLOOR), Administrative Block 2 of Federal Polytechnic, Oko on the payment of non-refundable fee of 20,000.00 (Twenty Thousand Naira) in Bank Draft in Favour of Federal Polytechnic, Oko.
(2) Two bound copies each of technical and financial bids marked as original or copy are to be separately sealed in different envelopes indicating the project name and both (financial and Technical Bids) are to be placed in a well addressed and labelled single outer envelope for submission, (any bid in loose sheets will be rejected).
(3) All copies of bids must be sequentially numbered and duly signed.
(4) All documents not submitted by the close of submission will not be received after close of submissions. No excuse for late submission will be entertained.
(5) All submission should be made between 9am – 3pm Mondays -Fridays at the office of Director Physical Planning 2nd Floor Administrative Block 2
(6) All enquires on technical issues must be addressed to the above address
(E) CLOSING AND OPENING OF BIDS
All submission of Technical and financial bids will close by 11:30am on Tuesday, 8th November, 2016.
Opening of bids will be conducted immediately at 11:30am following the deadline of submission of bids the same day in the Board Room of Rector’s office, Federal Polytechnic, Oko.
Society for Family Health (SFH), Nigeria
Invitation to Pre-Qualify for Selection as Procurement Agent
Society for Family Health, Nigeria (SFH) is an indigenous Non-Governmental, Non-Political and Non¬-profit Organisation that supports the Nigerian Government’s efforts in improving the health of Nigerians. SFH’s activities focus on Child Health, Family Planning, HIV & AIDS, Maternal and Reproductive Health, and Safe Water Systems. With headquarters in the Federal Capital Territory Abuja, Nigeria, SFH has about 18 field offices that cover the Six Geo-Political zones of the country.
The mission of SFH is to empower Nigerians, particularly the poor and vulnerable, to lead healthier lives. Working with the public and private sectors, SFH utilises social marketing and behaviour change communication to improve access to essential health information, services and products; and to promote the adoption of healthy behaviours.
SFH is a Principal Recipient (PR) for the private sector component of the New Funding Model (NFM) from the Global Fund to fight AIDS, Tuberculosis and Malaria (GFATM).
SFH will be partly responsible for improving informed demand and use of malaria prevention and treatment products; and the HIV Testing & Prevention component of the NFM. The procurement scope for the two disease areas are summarized below:
Provide community specific HIV prevention interventions targeted at the General Population and Key Population. SFH will procure and distribute the under listed estimated quantities of commodities:
S/N Item Description Quantity
2. Water-based lubricants 11,793,749 sachets
3. Determine 1,120,753 tests
4. Stat Pak 11,655 tests
5. Unigold 56,038 tests
Procure and distribute an estimated quantity of the following malaria commodities:
S/N Item Description Quantity
1. Artemisinin Combination Therapies (ACTs):
2. Sulphadoxine and Pyrimethamine Tablets 141, 832 doses
In line with the above, SFH invites reputable and competent organisations to apply for pre-qualification to be selected as the Procurement Agent for the procurement of the above mentioned items. SFH will coordinate funding and provide technical support to the organisation that will emerge as Procurement Agent. The duration for this engagement will be for a fixed agreed period. SFH intends to engage the services of one (1) Procurement Agent.
Objectives of Service:
The objective of this service is to ensure the timely procurement and delivery of commodities in the right quality and quantity, thereby contributing to the rapid and sustained scale up of interventions for impact in all states in Nigeria.
(A.) The purpose of this service is to secure the assistance in the selection of the commodities and manufacturers based on best price and best lead time; and the assistance in the supply of the commodities to Nigeria. Furthermore, to secure the procurement and supply of the commodities for the SFH malaria and HIV/AIDS control interventions.
(B.) Conduct and manage contracting of manufacturers.
(C.) Issue purchase orders to suppliers.
(D.) Consolidate orders.
(E.) Organize pre- shipment sampling/testing of products for quality control.
(F.) Arrange shipments, clearing and deliveries.
(G.) Monitor suppliers and make payment for all products purchased; as SFH would disburse funds directly to the Procurement Agent
(H.) Maintain a web based platform for its Logistics Management Information System (LMIS) which is fully operational and enables online tracking of the status of orders. The Procurement Agent shall update SFH on all other procurement aspects and data (ordering, delivery processes, etc.).
(I.) Provide regular (including quarterly and annual) procurement reports with the attendant financial implications to SFH indicating all procurement services undertaken during the specified period.
(J.) Input data to the Global Fund Price Quality Reporting (PQR) Mechanism (if required).
(K.) Set up a system for monitoring and reporting of financial transactions for audit purposes.
To be eligible for consideration, interested organisations must provide the following details;
(a) Profile of the organization, including organization’s certificate of incorporation, physical address, organogram of management structure, ownership (including board membership), and contacts (telephone, facsimile and email)
(b) Profile of management team and members of the Board
(c) Copy of current strategic plan, and details of operating budget for 2013, 2014 and 2015;
(d) Evidence of financial management systems (accounting, internal control, and audited financial statements for the most recent 3 years – 2013, 2014, 2015);
(e) Evidence of the capacity and experience of the company to carry out international procurement of pharmaceutical and health products. This includes: Internal Quality Assurance procedures which have been externally reviewed; all valid national and international certifications issued by national and international industry related evaluation organizations and government institutions (such as Good Distribution Practices (GDPs) and ISO certifications).
(f) Evidence of the availability of qualified personnel for carrying out the specific activities mentioned above.
(g) Evidence of tax payment for the past 3 consecutive years (i.e. 2013, 2014 and 2015).
Evaluation and Prequalification for the next stage:
(a) A technical panel will be constituted to review the EoI and shortlist applicants to proceed to the next stage of Request for Proposals, based on the criteria listed above.
(b) At this stage, a ‘yes’ (represented by a score of ‘1’) or ‘no’ (represented by a score of ‘0’) qualifier will be used to rate all the points above, and organizations. Only bidders who score more than 80% will proceed to the next stage.
(c) All costs incurred by bidders as a result of this process and any subsequent requests for information shall be borne by the bidding organisations.
(d) Only companies that satisfy the pre-qualification requirements will be contacted with Requests for Proposal (RFP) and Request for Quotes (RFQ) document.
(e) This advertisement shall not be construed as a commitment on the part of SFH to appoint any organisation nor shall it entitle any organisation to claim any indemnity from SFH.
(f) Interested bidders may obtain further information from the contact given below between 9:00am and 3:00pm or via the following e-mail address: firstname.lastname@example.org. Such information should be requested not later than 20th September, 2016.
Submission of Applications/Closing Date:
The code PROC/GF/2016 should be boldly written on the top right corner of the pre-qualification submission envelope. Name of organisation tendering should also be clearly written on the rear of the envelope. Failure to do this will lead to disqualification.
This sealed envelope containing two hard copies of the submission should be addressed to the following:
The Head, Procurement Division,
Society for Family Health (SFH),
8 Port-Harcourt Crescent,
Off Gimbiya Street,
Area 11, Garki, Abuja.
Note: The closing date for receiving the application is not later than 29th of September, 2016.
Any application received after the stipulated Ten (10) working days will not be accepted.